Tips for Managing Order Processing This Holiday Season

The official Christmas holiday season starts in just a few weeks!  Are you ready?

Most of us will do the largest percentage of our business in the next 4-6 weeks.  NOW is the time to prepare for the onrush of orders.  And the best way to prepare is to have a system in place BEFORE the orders pour in.

Following is an excerpt from an article posted on Handmadeology that lists some excellent tips:

How to Create an Order Fulfillment System

Step 1 – Write everything down: Grab a pencil and a piece of paper and write down everything you need to gather to put an order together. Supplies, the product, packaging materials, shipping supplies, marketing materials, etc.  Then below that, write down the steps you need to take to put the order together.

Step 2 – Proof-read:  Here’s where you’ll look over everything you wrote down, and you’ll double check it for accuracy…. Finally, put everything in order from start to finish.

Step 3 – Walk through it:  Now that you’ve got your system written out, give it a run through and see if you find any missing pieces or hang-ups. If so, correct them. If not, move on!

Step 4 – Make it easy to access:  Lastly, once you’ve created your system and tested it out, format it to make it look nice and easy to follow… It’s also a good idea to print it out and put it in view of where you normally package your orders.


We have found that having a written system in place is very helpful, but having an assembly line style operation moves the packing and shipping along much easier.

Here are my tips:

  • Designate a space with a table to do your packing & shipping
  • At one end of the table (or on the floor next to the table), have all your shipping supplies together in one place.  Boxes stacked by size (if possible)
  • Next sort any packing material such as peanuts, bubble wrap and/or packing paper in separate containers.  You can store these under the table.
  • On top of your table, have your packing tape dispenser (with plenty of extra rolls of tape), staples, scissors, marking pens etc. all ready for use.
  • Once your invoice/packing slip and shipping label are printed, you can pick your box, shipping material and begin packing.  Makes sure to add the invoice packing/slip to the inside of the box, and tape the shipping label to the outside.

Do you have any system or procedure that helps you pack and ship easier or faster?

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